Job Description

Job Description

Job Description

Project Administrative Assistant

Location: 4110 Flossmoor Street, Las Vegas, NV 89115
Schedule: Full-time, in-office only (no remote)
Company: American Southwest Electric

About Us

American Southwest Electric (ASE) is a Las Vegas–based electrical contracting company specializing in infrastructure, commercial, and federal projects across the Southwest. We pride ourselves on professionalism, precision, and teamwork — from the field to the office.

Position Summary

We’re seeking a proactive and detail-oriented Project Administrative Assistant to support our project management team across documentation, procurement, and coordination functions. This position plays a key role in ensuring smooth communication between the field and office, accurate documentation in Autodesk Build, and organized tracking of project activities, materials, and correspondence.

This position is responsible for supporting project coordination, schedule tracking, and document control to ensure efficient and accurate administrative operations throughout the project lifecycle.

Key Responsibilities

• Prepare, log, and track all submittals in coordination with project coordinators and managers.
• Use Autodesk Build to create, manage, and track submittals and RFIs through established workflows.
• Review drawings and specification revisions to identify new or affected submittals or RFIs.
• Communicate with vendors and subcontractors to gather required data sheets, cut sheets, and certifications.
• Ensure all submittals are compliant with contract requirements and properly coded before submission.
• Maintain complete electronic records within Autodesk Docs , ensuring version control, revision history, and proper file tagging.
• Assist in preparing weekly reports for submittals, RFIs, and procurement status to support project meetings.
• Work closely with the Procurement Assistant to ensure approved submittals align with material delivery schedules.
• Support project documentation, correspondence, and administrative workflows including change orders, pay applications, and internal reporting.
• Provide general administrative support to the project team, ensuring timely and accurate flow of information between departments.

Qualifications

• 2+ years of administrative or office support experience (construction experience preferred).
• Strong computer skills — Microsoft Office (Excel, Outlook, Word) required.
• Experience with Autodesk Build, Procore, or similar project management platforms is a plus.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities with professionalism and accuracy.
• Strong written and verbal communication skills.
• Positive, team-oriented attitude and a commitment to confidentiality and integrity.

Schedule & Work Environment

• Full-time, in-office only (no remote work).
• Monday to Friday, standard business hours.
• Office location: 4110 Flossmoor Street, Las Vegas, NV 89115.

Why Join ASE

• Established and respected Las Vegas electrical contractor.
• Collaborative, supportive team environment.
• Opportunity for professional growth with exposure to large-scale federal projects.
• Stable, full-time employment with consistent workflow.

 

Company Description

American Southwest Electric is an electrical contractor and a general contractor that has been serving Southern Nevada for more than 25 years. We are enjoying the busy construction market in Las Vegas and all over the southwest. The jobs we bid and the work we do is interesting and every job is different. We are looking for additional team players to join our growing company

Company Description

American Southwest Electric is an electrical contractor and a general contractor that has been serving Southern Nevada for more than 25 years. We are enjoying the busy construction market in Las Vegas and all over the southwest. The jobs we bid and the work we do is interesting and every job is different. We are looking for additional team players to join our growing company

Job Tags

Full time, Contract work, For contractors, For subcontractor, Work at office, Remote work, Monday to Friday,

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