Job Description

Job Description

Job Description

Kids Ministry Administrative Assistant

Grace Fellowship Church is prayerfully searching for our next Kids Ministry Administrative Assistant to join our Kids Ministry team. The ideal candidate will be a Jesus follower with a passion for supporting the Kids Ministry mission for kids to know God, know the Bible, and share their faith, as well as a proven track record of success in contributing to department administrative functions.

About Us

We are a Church that loves Jesus! Our vision is to be a house of prayer for all nations. Our Mission is to make disciples who (in turn) make disciples. The foundation for disciple-making here is relationships. And this starts with us, our relationship with God and our relationship with our church family. We integrate Christ’s commission into every aspect of our work life.

The Role

The Kids Ministry Administrative Assistant supports the Kids Ministry team on site at Grace Fellowship Church in Katy, Texas. Working under the leadership of the Lead Kids Director, the administrative assistant will provide support to the department, will interact with staff, members of the church and community, volunteers and vendors, with a constant focus on helping create and maintain ministry experiences with excellence. The administrative assistant should always present themselves in a professional manner, seeking to relate with the staff and model a healthy Christian lifestyle and relational discipleship.

Specific Characteristics

Deep Christian Faith | A committed follower of Jesus Christ with a genuine passion for sharing the Gospel and a strong alignment with Grace Fellowship Church's Statement of Beliefs.

Strategic and Discerning | An intentional thinker who consistently makes informed suggestions regarding resource allocation, proactively seeks opportunities for system improvement, and maintains a broad, long-term perspective.

Servant-Hearted | A team player who embodies Christ-like servant leadership, prioritizing facilitation of ministry and the growth and well-being of his/her team.

Proactive and Self-Motivated | A self-starter who generates innovative ideas and demonstrates the initiative to follow through on projects with minimal direct supervision.

Creative Problem-Solver | Someone who explores, suggests and is eager to implement new and effective solutions.

Growth-Oriented Mindset | Open to feedback, embraces challenges as learning opportunities, and demonstrates a commitment to continuous improvement.

Exceptional Communicator | An excellent communicator who can articulate ideas clearly and authentically, supporting the church's needs and vision with passion and clarity.

Multi-Faceted | Someone who can juggle multiple things at once including being given the big picture and can fill in the details with precision

Roles and Responsibilities

General – Serve as a team player on the Kids Ministry team, including:

• Pray regularly with and for the Kids Ministry and Grace Fellowship
• Attend a monthly All-Staff Meeting and a weekly Kids Team Meeting
• Maintain supplies for Kids Ministry including but not limited to kitchen, office, and classroom supplies
• Help prepare materials for Kids Ministry each Sunday including but not limited to making copies and stocking room supplies
• Help prepare materials for Kids Ministry mid-week classes
• Help with special events including but not limited to Christmas Eve, Family Events, VBS
• Help input information used for Sunday morning worship in Kids Ministry
• Create weekly slides for screens in Kids Ministry Building Lobby
• Help with volunteer follow up
• Regularly check and deliver mail and packages

Planning Center Online

• Input visitors and attendance weekly
• Create and run reports
• Create monthly classroom rosters

Administration

• Coordinate with Administration Team regarding work orders, calendaring, schedules, setup requests, tech requests, and room reservations
• Maintain department subscriptions

Coordinate

• Coordinate with LIGHT Homeschool Co-op for needs and calendaring
• Coordinate vendors and supplies for special events
• Coordinate with vendors for service needs as they arise

Financial

• Prepare credit card reconciliations and submit to the Finance Team
• Keep financial spreadsheets up to date to monitor budget
• Prepare and submit check requests
• Coordinate deposits and journal entries with the Finance Team
• Count and turn in weekly offering
• Track and maintain registration fees and refunds for classes and special events

Required Skills and Abilities

• A servant’s heart, passion for hospitality, a gift for administration and a love for Christ’s church
• Strong people and organizational skills
• Computer skills and proficiency with Microsoft Office, including Word, Excel, Publisher, ProPresenter, PowerPoint. Ability to learn Microsoft Teams and Planning Center.

Additional Information

Payrate & Benefits

The payrate will be commensurate with experience. This position is a non-exempt, hourly position. Grace Fellowship’s benefits are outlined in the Employee Handbook, but currently include paid vacation.

Working Hours

You will develop a working schedule with the Lead Kids Director. That schedule should include up to 29 hours per week Monday-Thursday; however, this position occasionally requires work on evenings and/or weekends throughout the year.

Work Authorization

The Administrative Assistant must be authorized to work in United States under Federal requirements.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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